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LEOT Frequently Asked Questions

Sections:
Program Information
System Information
User Access
Communications
Data Interface
Support
Ohleg RMS Questions

Program Information: 

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Q.  What is the LEOT?
A.
The Law Enforcement Officer’s Toolkit (LEOT) is a state subsidized Records Management System designed by and for local law enforcement.  It is an OIBRS compliant system providing UCR data submission and information sharing services to local agencies.  The LEOT has been growing and evolving since 1995.

The LEOT software serves the need for:
  • Secure data submissions to OIBRS (Ohio Incident Base Reporting System) and OLLEISN (Ohio Local Law Enforcement Information Sharing Network)

  • Sharing information in local databases with other Ohio law enforcement agencies.


Q. How many law enforcement agencies use the LEOT?
A.  There are currently 350 law enforcement agencies actively using the LEOT

Q. How many modules are on the LEOT software?
A.  There are currently six modules in operation in the LEOT.
  • Incident Module – Criminal Offense Report RMS
  • Crash Module – Electronic OH1 RMS
  • Citation Module – E Citation RMS
  • Field Interview Module – FI RMS
  • Investigations Module – Ongoing Criminal Investigations Module
  • Property Module – Property Room RMS

Q. What are some of the other key features of the LEOT?
A. Some of the other key features in the LEOT are:
  • Master Name Index –Comprehensive list of all names ever entered
  • Crime Mapping – Street level crime location based upon recorded incident reports
  • Statistical Reports – Reports can be generated base upon information entered into the LEOT
  • BMV Interface – Allows LEOT users to query driving information from the BMV’s database.

Q.
How does the LEOT software differ from other Records Management Systems?
A.
The LEOT software is administered by the Office of Criminal Justice Services (OCJS) to provide a cost effective RMS solution that can be applied to any Law Enforcement Agency in Ohio.

Q. Who administers the LEOT software? 
A.
The LEOT is administered by The Ohio Department of Public Safety’s Office of Criminal Justice Services. 

Q.
How will the LEOT software work with regional information sharing initiatives?
A.
The LEOT software can be setup as the solution to or interfaced into any regional information sharing initiatives.  A county wide server can be setup where agencies can store and query countywide information.  The LEOT also interfaces with OLLEISN which addresses information sharing on a state wide basis.

Q.
What other applications does the LEOT software provide to local law enforcement agencies?
A.
The LEOT software provides the capacity to submit data onto the Ohio Incident Base Reporting System which in turn reports to the Uniform Crime Report.  The LEOT is also compliant with the Ohio Local Law Enforcement Information Sharing Network which allows Law Enforcement Agencies to share data with one another.  Agencies can also record automobile accidents into the Crash Module, record moving violations into the Citation Module, record any property and or evidence held by an agency in the Property Room Module, record any interviews and or interrogations recorded into the FI Module, and record the tracking and building of ongoing criminal investigations into the Investigations Module.

Q.
Will the LEOT software be available to rural law enforcement agencies?
A.
The LEOT is applicable to any Ohio Law Enforcement Agency regardless of size or location.

Q. Will the LEOT software be available to urban law enforcement agencies?
A. The LEOT is applicable to any law enforcement agency regardless of size or location.

Q.  Will the LEOT be available to agencies outside of law enforcement?
A.  The LEOT is available only for Ohio Law Enforcement Agencies at this time.
   
SYSTEM INFORMATION

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Q. How much does it cost to use the LEOT software?
A. The LEOT is state subsidized so it costs each agency a flat fee of $350 per year.

Q. Are there any critical components that are not provided by the LEOT?
A.
Yes.  Each agency must provide access to a computer with a Windows 2000 or Windows XP operating system.  High speed internet access is optional for the LEOT but required for participation with OLLEISN.

Q. Will agencies using the LEOT build a data warehouse of the local information?
A.
Yes, each agency using the LEOT will keep historical records of all data ever added into the LEOT.

Q. Who decides which information will be shared?
A.
Each agency head, or designated representative, will decide which information is shared and with whom it is shared.

Q. Does OCJS change the data in the local agency systems?
A.
No, OCJS does NOT add, delete, or alter any information stored in the local agency’s LEOT.

Q.  Does the LEOT software access any public databases?
A. No.

Q. Do we have to participate in information sharing if we use the LEOT?
A.
As a requirement of availing the subsidized software, training and support, all participating agencies are required to submit their crime statistics electronically to the OIBRS program. 

Q. Do we have to use all the modules in the LEOT?
A. An agency may use any or all of the modules in the LEOT.
   
USER ACCESS

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Q. Who is authorized to access the LEOT software?
A.
Only law enforcement personnel designated by the local law enforcement agency such as the Sheriff, Chief of Police and selected agency personnel may access the LEOT software.

Q.  How are the authorized personnel selected?
A.
Each agency head will select the personnel from his/her agency who will use the LEOT software.

Q. How is access to the LEOT software secured?
A.  Each user is authenticated by a user id and password

Q. Will OCJS provide a Help Desk for the LEOT software?
A. Yes.  Help is available 8:30 am to 4:30 pm Monday through Friday.

Q. Will OCJS provide training on the system?
A.
Yes. Training is provided on a regional basis twice yearly. An automated training will be provided with the LEOT software.
   
COMMUNICATIONS

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Q. Can I access the LEOT from any PC connected to the Internet?
A. An Internet connection is not required to use the LEOT.

Q. What speed Internet connection is required for the LEOT software?
A. An Internet connection is not required to use the LEOT.

Q.
If my office does not have high speed or broadband Internet, will OCJS provide additional network connections or Internet access?
A.
No. The LEOT is designed to address law enforcement agencies needs for a records management system.  Access to the internet is the responsibility of each agency.

Q. Can the LEOT be used in the cruisers? 
A.
Depending on what resources are available, agencies can use a WIFI network connection, Broadband internet cards and terminal services, or if no connection is possible simply perform a data transfer from a stand alone MDT to the server.
   
DATA INTERFACE

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Q.
Will the LEOT software interface with my existing CAD, Records Management or Jail Management System?
A.
No the LEOT does not interface automatically with any existing systems.  However interfaces can always be developed at the initiative of the local agency.

Q. I still have questions.  How do I contact you?
A. Call us at: LEOT Help Desk (614) 728-4791 or visit us at http://www.leot.ohio.gov
   
SUPPORT

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Q. What time is support available?
A. Support is available 8:30 a.m. to 4:30 p.m. Monday through Friday

Q. What methods of support are available?
A.
There are three methods of LEOT support:
1.  Telephone Support
2.  Live Chat feature located on www.leot.ohio.gov
3.  Remote Desktop Support which allows LEOT support access to view and
     resolve issues on the spot. This is also located at www.leot.ohio.gov

   
LEOT & OHLEG RMS

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Q. What is the difference between the LEOT and the OHLEG RMS?
A.
The OHLEG RMS is a new solution provided by the Attorney General’s Office in 2006. The LEOT is a solution provided by the Office of Criminal Justice Services since 1995. The primary difference is that OHLEG is 100% web based while the LEOT is a hybrid between client server and web based.  The LEOT provides web based services where applicable while leaving maximum or all control at the local level.

Q. Where does my data reside on each system?
A.
On OHLEG RMS the data resides on a central server located at the AG’s Office while with the LEOT, the data resides on the local agency machine.

Q. What about software ownership and data security?
A.
On OHLEG, there is no software ownership as all software is provided through a web site. There is nothing to install or maintain.  The computer work at the local end is minimized as all the end user needs is access to a machine with a web browser to access the web site.  With the LEOT there is software that has to be installed on all local machines that need access to it. The computer work at the local end is higher and it requires some configuration.  In the case of the LEOT the local agency owns software that they can install on the machines that they chose to provide access.

In terms of data security for OHLEG, the central team is responsible for the security of the data repository on the central OHLEG server. In the case of the LEOT the security of the data is the responsibility of the local agency.


Q. How extensive are both systems in terms of functionality?
A.

The LEOT has been around for over 10 years and has grown in functionality over the years. The LEOT currently has seven distinct modules along with numerous utilities based on feedback from users. The OHLEG is a new system with a single module at this time.